Team Responsibilities and Roles Example

Team Responsibilities And Role

Team Members


1. XXXXXXXXXXXXXX - Project Leader

Identifying user Requirements and designing the work flow.
Reviewing and Approving Documentation.
In charge of Coding of the project.
Integration of Whole Project.

2. XXXXXXXXXXXXXXXXXX –System Analyst

In charge of all Reports required for the project and all the printing functions.
Involved in Business Modeling , Analysis, Design and Coding.


3. XXXXXXXXXXX- System Analyst

In charge of Documentation.
Involved in Business Modeling, Analysis, Design and Coding .

4. XXXXXXXXXXXXX-System Analyst

In Charge of Maintenance package of the project.
Involved in Business Modeling ,Analysis, Design and Coding.


5. XXXXXXXXXXXXX –System Analyst & UI Designer

In charge of creating UI Design Templates and Navigation Standards.
Involved in Business Modeling , Analysis, Design and Coding .

6. XXXXXXXXXXXXX- System Analyst

In charge of Documentation and Progress Reports.
Involved in Business Modeling, Analysis, Design and Coding.


Unique Feature of the System


The system is built for all the employees of Logic University and store clerk, Supervisor, Manager of Stationery Store to


The features provided in our System

1. The employee can request for stationery from their own PC at any time.
2. The employee can view all his requests and its status.
3. The Department Head can approve the requests from his PC.
4. The Department head can send e-mail to the employees showing the reason for his reject and also for approval.
5. The department head will informed through e-mail if there are more than ten submitted requests from his department awaiting his approval.
6. The Department head can authorize a delegate for approving the requests.
7. The store clerk can keep track of pending requests and can allocate when the stock arrives.
8. The items will be allocated in first come first serve basis to the employees.
9. The store clerk can print the list of items needed to retrieve from the store.
10. The store clerk will not be allowed to allocate items more than the requested quantity and more than stock balance quantity .This will avoid errors .
11. Store clerk can print disbursement list and also can send e-mail with disbursement list as the attachment which is in PDF format.
12. The Department Representative can take print out of the list of allocated items to each employee and he can disburse accordingly.


Problems Faced by the Current System and Our Solution for the problems


Information on catalogue Item stored in several places making information gathering cumbersome. Our Use Case View Items To Order will display all the items which is below reorder level. The corresponding supplier details can also be viewed.
Reports for Management takes a long time. All the reports needed for management are generated and every month the reports will converted into a PDF and saved.
Items run out of stock leading to complaints from departments. The store clerk can view stock card and filter through the balance quantity .
The clerk is taking too long to consolidate the stationery requested and to gather them from the store. The stationery retrieval list will be auto-generated and can take print out for the store clerk to retrieve from the store.
The change in collection point and representative not informed promptly The department representative can update the changes from his PC.
The representatives not informed promptly for collection of inventory. The system will send e-mail to the representative with a copy of disbursement list as attachment.

Strength of Design


1.Since it is mentioned that store clerk is new to computers , all the screen designs are exactly replicating the forms which they are currently using. This will enable them to use our system with easiness.
2.The screens are user friendly and easy to understand.
3. The Reports will be auto generated by the system and will be saved in the system in PDF Format.
4. The system is providing a help document for users to refer.
5.The system is built with auto sending e-mail functionality.


Limitations of Design

1.Generation of Purchase Order is not implemented.
2.The process of allocating items to department or employee according to Store clerk’s discretion is not implemented.
3.Maintaining Employee Profile not implemented.